The Data Protection Act 1998 introduced procedures for processing personal information and is applicable to some paper records as well as those held on computers.
The Act works in two ways: -
It gives individuals certain rights
It requires those who record and use personal information to be open about how the information is used and that they must follow the eight principles of 'good information handling'.
Anyone processing personal data must comply with the eight enforceable principles of good practice. They say that data must be:
Processed fairly and lawfully
Processed for limited purposes
Adequate, relevant and not excessive
Accurate and up-to-date
Not kept longer than necessary
Processed in accordance with the data subject's rights
Not transferred to countries outside EEA without adequate protection
Find Out What Information We Hold About You
The subject access provisions of the Data Protection Act gives an individual the right to have a copy of any personal data held on them.
Section 7 of the Data Protection Act 1998 states that a "data subject" (the person about whom the personal data refers) is entitled, upon written request, to be informed whether or not personal data is held or processed about them.
Should you wish to know what information, if any, the Derbyshire Constabulary holds about you, or you would like confirmation that you do, or do not, have a prosecution/conviction history you should complete and submit a 'Subject Access Form'. The form must be accompanied with two different forms of photocopied identification which between them provide sufficient information to prove your name, address and date of birth and the fee of £10 (cheque/postal order). Please note that once your application is processed all photocopies will be securely destroyed and that no receipt for fees submitted will be issued unless a stamped self addressed envelope is supplied.
Application forms are available from the Data Protection Unit at Police Headquarters on 01773 572082 or by downloading here Subject Access Form - this link also contains instructions on how to complete and return the form.
Please note that your request will only be processed once all relevant documantation has been received. Once received the Constabulary has 40 calendar days in which to provide the information if held and that no exemptions, as allowed by the Act, are engaged. For example, information may be witheld if providing it would be likely to affect the prevention or detection of crime, or the apprehension or prosecution of offenders.
Disclosure of Information held by the Police for Employment Vetting Processes
Information on this subject can be found on the Home Office website
Individuals requiring Police Certificates for the purpose of applications for emigration, visas or residency for a number of countries including, but not limited to Australia, Canada, New Zealand, South Africa, and the United States of America should download an application form via the Association of Chief Police Officers (ACPO) website following links to ACRO. However, it is your responsibility to confirm with the relevant Embassy, High Commission or requesting authority that a Police Certificate will be acceptable.
Please note that this Certificate is processed entirely by the ACPO Criminal Records Office (ACRO) and applications should not be returned to Derbyshire Constabulary. All submissions and enquiries relating to this process should be directed to ACRO, who can be contacted as follows:
Telephone: 0845 601 3999 (International callers: 0044 1962 871 111) during their office hours of 08:30 - 23:00 GMT, Monday - Friday.
For countries other than those listed above you need to make your request to Derbyshire Constabulary by completing a Subject Access Form.
If you have any questions about anything on this page please contact the Data Protection Unit at Police Headquarters on 01773 572082